Club Secretary

Key Responsibilities

Football Administration

• Support the General Manager with the administration of first team player transfers, loans, registrations and contract documentation.
• Manage all player registrations and associated administration for the First Team, Academy and London Bees.
• Maintain accurate player records using relevant football administration systems, including FIFA Clearing House, FIFA TMS and iFAS.
• Process international call-ups where required.
• Act as the Club's primary point of contact for player agents on administrative matters.

Governing Body Compliance

• Act as the primary liaison with governing bodies including the EFL, FA, FIFA and other relevant organisations.
• Ensure compliance with all competition rules, regulations and registration deadlines.
• Monitor regulatory changes and advise the General Manager on operational implications.
• Administer disciplinary matters, including player suspensions, fines and correspondence with governing bodies.

Match Administration

• Coordinate all home and away fixture confirmations for the First Team, Academy and London Bees.
• Prepare and submit all required match reports through FAS and iFAS systems.
• Manage kit colour submissions for First Team, Academy and London Bees fixtures.
• Coordinate matchday guest lists and communicate relevant matchday information to clubs and stakeholders.
• Provide matchday operational oversight for First Team and London Bees fixtures.
• Attend and operationally manage London Bees home fixtures.

Football Operations

• Support the planning and coordination of first team travel and logistics.
• Coordinate pre-season fixture administration, agreements and liaison with opposition clubs.
• Process Football Operations purchase orders and liaise with the Club's finance department regarding football operational expenditure.
• Manage relationships with external Football Operations suppliers.
• Coordinate requests from external scouts and oversee home scout attendance.

Communication & Stakeholder Management

• Build and maintain strong working relationships with governing bodies, clubs, player agents and external stakeholders.
• Work collaboratively with the Football Operations, Academy, Women's and Finance departments to ensure efficient operational delivery.
• Support the General Manager with wider Football Operations administrative projects as required.