General Administration
▪ In conjunction with First Team staff, upload a monthly training schedule to Kairos.
▪ Management of international call-ups for players in accordance with FIFA regulations and ensuring
regular liaison with first team staff on call-ups received. Main point of contact and regular dialogue with
relevant national associations as required.
▪ Manage appearance and event requests, submitted for first team Head Coach, Backroom Staff and
Players, in conjunction with other domains.
▪ Manage the following areas, relating to loan-out players:
o Data requests with loan club in line with the IDP process.
o Maintain contact and relationship with the Clubs Loan players.
o Implement & maintain a Player loans schedule.
▪ Assist the Head of FO&A, create contractual and registration documentation for professional players,
including the registration process on IFAS and TMS.
DECLARATION
Fixtures
▪ Pre and post-match administration for all home and away fixtures, to include but not limited to:
▪ EFL IFAS submissions, including the management and seasonal administration of:
o Squad List
o Squad Numbering
o Kit confirmations
o Team Sheets
▪ MOAS arrangements (to include Match Official confirmations and Post-match Reports)
▪ FA reporting (on-field disciplinary and crowd misconduct)
▪ Liaise with the EFL/FA in conjunction to fixture related matters, including postponements and
rescheduling requirements.
▪ Liaise with visiting teams, to provide documentation and guidance, including logistics and red zone
protocols when submitted by the opposition.
▪ Produce a detailed itinerary communicating to staff and players through the appropriate channel.
▪ Attendance of all first team home matches, unless otherwise agreed by prior arrangement. Including
managing and overseeing the Players’ Lounge on a match day, which includes the supervision of player
tickets, parking and family enquiries.
Logistics
▪ Budget, forecast and record all expenditure relating to first team travel and accommodation.
▪ Source travel and accommodation provision for all First-Team fixtures within an appropriate timeframe
to obtain the best value experience (including the management of signing contracts, menu arrangements,
housekeeping requirements, pax/rooming lists and invoicing)
▪ Provide logistical support to the head coach
▪ Ensure all operations fall within the domain budget
▪ Assist the Head of FO&A with pre-season training programme and any pre-season logistical
arrangements.
Player Services
▪ Maintain Players GBE/BRP/VISA applications and renewals to ensure Players remain eligible
▪ Support new signings relocation aspects to source appropriate accommodation in conjunction with the
Club, to include but not limited to, utilities and other accommodation related matters.
▪ Support the player and family with GP, Dentist, Bank, Schools, language lessons vehicle purchases as
required.
▪ NINO registrations, HMRC and Passport requirements.
▪ Retain an up-to-date player directory for all professional players.
▪ In conjunction with both payroll and the finance department, manage financial matters relating to some
player liaison duties such as relocation receipts as well as hotel and travel invoices.
▪ Provide monthly updates to relevant stakeholders on Players social circumstances “birthdays, births,
engagements, bereavements etc.